Privacy Notice

This Privacy Notice explains how Lovelace's Square processes personal data when you use lovelacesquare.org and the related services that link to this notice, including The Square dashboard, contribution forms, and community features.

In this notice, Lovelace's Square means the operator of the platform and related services reachable at contact@lovelacesquare.org.

If you also use Ada, its product-specific notices apply in addition to this general platform notice.

For privacy questions or rights requests, please contact us at contact@lovelacesquare.org.

1. WHAT DATA WE COLLECT

Account and profile data

When you sign in with Google, we receive basic account information needed to create and operate your Lovelace account, such as your name, email address, and profile image. We may also store profile information that you add in your dashboard, such as your affiliation, ORCID iD, and GitHub profile URL.

Contribution and submission data

If you submit code or datasets, we process the information you provide in those forms. This may include author name, contact email, affiliation, title, short and long descriptions, licence, keywords, version details, category or language labels, GitHub/Zenodo/OpenAI links, external download links, and any file you upload for review and publication.

Community interaction data

If you use community features, we process your likes, comments, and reports, together with the related timestamps and the account used to perform those actions.

Usage, analytics, and security data

We also process technical and operational data needed to run and protect the platform. This may include authentication and session events, IP address, browser or device information, page visits, resource view and download counters, rate-limit events, and server-side error or abuse-prevention logs.

Important warning about personal or sensitive data

Lovelace's Square is not intended as a channel for special-category, confidential, or otherwise sensitive personal data. Please do not upload personal or confidential material in datasets, code archives, descriptions, comments, or reports unless you are clearly authorized to do so and have a lawful basis for that processing and disclosure.

Where you upload personal data about other people, you remain responsible for ensuring that the upload, hosting, review, and publication of that material is lawful and properly authorized.

2. HOW WE USE THIS DATA

• To authenticate users and keep accounts signed in.
• To create, update, and display account and profile information.
• To receive, review, manage, and publish code and dataset submissions.
• To associate older submissions with a newly created account when the same email address was previously used.
• To operate community features such as comments, likes, and reporting tools.
• To generate dashboard statistics and resource usage counts.
• To maintain service security, detect abuse, enforce rate limits, and investigate incidents.
• To improve the platform through aggregate usage insights and diagnostics.

3. LEGAL BASES WE RELY ON

Where EU/EEA data protection law applies, we generally rely on the following legal bases:

• Performance of a service you request: for account sign-in, profile management, dashboard access, and handling the submissions or interactions you choose to make.
• Legitimate interests: for platform security, moderation, abuse prevention, internal analytics, quality review, and service improvement.
• Legal obligations: where we need to retain or disclose information to comply with applicable law or respond to valid legal requests.

4. WHAT MAY BECOME PUBLIC

Lovelace's Square is a public repository platform. If a contribution is approved and published, some of the information attached to it may become visible to other users or visitors.

• Approved code and dataset pages may display author names, affiliations, descriptions, licence information, keywords, version details, timestamps, and any public links attached to the resource.
• Uploaded code files or external dataset download links may be made available as part of the published resource.
• Comments are public to other users together with the commenter's display name and avatar where available.

Submission email addresses are collected for platform administration and account-linking purposes, but they are not intended to be displayed as part of the public resource pages.

5. WHO WE SHARE DATA WITH

We use a limited number of service providers to operate the platform. Based on the current implementation, this includes:

• Google for sign-in.
• Supabase for authentication, database operations, and storage.
• Vercel for hosting, performance tooling, and analytics.

If you include external links in a published resource, such as GitHub, Zenodo, OpenAI, or an external dataset URL, visitors who follow those links will then interact with the third-party site under that site's own privacy practices.

We do not describe The Square as using advertising partners, cross-site marketing trackers, or payment processors for the core repository service.

6. INTERNATIONAL TRANSFERS

Some service providers used to operate Lovelace's Square may process data outside the European Economic Area. Where required, we rely on contractual or other lawful safeguards for those transfers. If you need more detail about current providers or transfer mechanisms, please contact us.

7. HOW LONG WE KEEP DATA

We keep personal data only for as long as necessary to operate the platform, maintain published resources, protect the service, and address legal or moderation needs.

• Account and profile data are generally kept while your account remains active.
• Contribution records may be retained while they are under review, linked to your account, or published as part of the repository.
• Comments, likes, reports, and operational logs may be retained for community integrity, moderation, fraud prevention, and diagnostics.
• If you request deletion, we will review that request in light of any ongoing publication, legal, security, or archival needs.

8. YOUR RIGHTS

Depending on the law that applies to you, you may have rights of access, rectification, erasure, restriction, portability, objection, and complaint to a supervisory authority.

• You can update some profile information directly in your dashboard.
• You can request access, correction, or deletion by emailing contact@lovelacesquare.org.
• If you are in the EU/EEA, you may also have the right to complain to your competent data protection authority.

9. COOKIES AND BROWSER STORAGE

Lovelace's Square uses authentication cookies and a small amount of browser storage for sign-in and interface preferences. Please read our Cookies Notice for more detail.

10. CHANGES TO THIS NOTICE

We may update this notice from time to time. The latest version will always be identified by the date shown at the top of this page.